To: Mass Senior Care Members
From: Tara M. Gregorio, President
Re: COVID-19 Updates: DHHS Releases Preliminary Reporting Guidance; Reporting Technical Issues with REDCap Reporting; NF Testing Providers; National CMS/CDC Nursing Home COVID-19 Training
Date: July 22, 2020
DHHS Releases Preliminary Provider Relief Fund Reporting Guidance
On July 21, the U.S. Department of Health and Human Services (DHHS) released a framework for more detailed Provider Relief Fund reporting guidance and materials to be released on August 17, 2020. In the short, two-page document, DHHS reiterates the reporting requirements included in the Terms and Conditions (T&Cs) providers were required to attest to as part of the funding award process.
These reporting instructions will provide directions on reporting obligations applicable to any provider that received a payment from the following Provider Relief Fund distributions. The reports will allow providers to demonstrate compliance with the T&Cs, including use of funds for allowable purposes, for each PRF payment. The Health Resources and Services Administration (HRSA) plans to provide recipients with Question and Answer (Q&A) Sessions via Webinar in advance of the submission deadline. Additional details will follow regarding the Q&A Sessions.
DHHS also provides dates for reporting. The reporting system will become available to recipients for reporting on October 1, 2020. All recipients must report within 45 days of the end of calendar year 2020 on their expenditures through the period ending December 31, 2020. However, recipients who have expended funds in full prior to December 31, 2020 may submit a single final report at any time during the window that begins October 1, 2020, but no later than February 15, 2021. Recipients with funds unexpended after December 31, 2020, must submit a second and final report no later than July 31, 2021.
MSCA will be providing additional information to members regarding reporting and auditing requirements once the materials become available in August.
Members who are experiencing data submission issues with the REDCap application for Chapter 93 reporting should report their concerns to DPH at DPH.BHCSQ@MassMail.State.MA.US. Mass Senior Care has continued to raise member issues and concerns with DPH on the reporting system.
Nursing Facility Surveillance Testing Providers
On today’s DPH weekly call with nursing facilities and rest homes, several callers identified issues with long processing times for surveillance testing results. Nursing facilities and long term care facilities may partner or contract with hospitals, community health centers, ambulance/emergency medical services providers, clinical laboratories, or other entities able to provide COVID-19 testing services. In an effort to support members with surveillance staff testing, Mass Senior Care has established a list of testing providers, and we will continue to update this list:
- Pro EMS Solutions and The Broad Institute – Mass Senior Care has worked with Pro EMS Solutions and The Broad Institute to establish a program for long term care providers to access kits, processing and results. Mass Senior Care members can access in-house collection for $60/test. The Broad’s testing turnaround capability provides results usually within 24-36 hours. See more information at http://proemssolutions.com/covid-19-testing/.
- Concentric by Ginkgo – A saliva-based testing service - including kits, shipping logistics, processing, results, and the option for on-site coordination. Mass Senior Care is working to establish this program; for more information, please see
National CMS/CDC Nursing Home COVID-19 Training - Is Your Nursing Home Ready to Handle the Demands of the COVID-19 Pandemic?
Assessing Readiness: Advice from the CDC
In this session, CDC staff will discuss the COVID-19 Infection Control Assessment and Response (ICAR) tool that was developed to support nursing homes preparing for coronavirus disease 2019 (COVID-19). Health departments, QIN-QIOs and other partners can use this tool to help assess infection prevention practices and guide quality improvement activities through technical assistance to providers. During the discussion, the CDC will share examples of ways that providers and partners have worked together to identify opportunities and strategies to improve Infection Prevention Control (IPC) implementation during the COVID-19 pandemic.
Date: Thursday, July 23, 2020
Time: 4:00 – 5:00 PM ET
Advance Registration Required: Register here.